Christmas Checklist for Entrepreneurs: 10 Tasks to Outsource to a Virtual Assistant Before the Holidays

December comes with:

• A final sales push
• Customer questions and last-minute orders
• Year-end admin tasks
• Holiday greetings and content
• Planning for the new year
• Family commitments
• Travel and celebrations

If you try to do everything yourself, you’ll burn out right before the new year even starts.

A Christmas outsourcing plan lets you:

• Delegate non-stop admin
• Keep your business running smoothly
• Prevent missed messages
• Stay consistent on social media
• Spend Christmas with your loved ones—not your laptop

A virtual assistant makes all this easy.

Why Christmas Is the Perfect Time to Start With a Virtual Assistant?

Most entrepreneurs hesitate to hire a VA during the holidays.

But Christmas is actually the best time to start because:

• You have clear, short-term tasks: You already know what must be done before the year ends.
• You can see results fast: Within days, your VA reduces inbox overload and admin stress.
• You get a quiet, low-pressure onboarding period: Your VA handles simple tasks first and slowly learns your workflow.
• You hit January with better systems and more energy: You start the new year organized instead of exhausted.

This makes December the ideal “test run” before long-term support.

10 Christmas and Year-End Tasks to Delegate to a Virtual Assistant

You don’t have to do everything yourself.

A VA can take over the tasks that drain your energy so you can focus on strategy—or simply take a break.

Here are 10 easy, high-impact tasks to hand off:

1. Customer Support Overflow

Holiday messaging always increases.
Your VA manages:

• Replies
• Refund questions
• General inquiries
• Order updates

You stay available without being glued to your phone.

2. Social Media Scheduling for December and January

Your VA can plan and schedule posts across all platforms so your profiles stay active while you rest.

3. Sending Christmas Emails to Clients

Your VA can:

• Create a client list
• Draft holiday emails
• Schedule festive greetings
• Send thank-you notes

Small touches build strong relationships.

4. Updating Your CRM

All year you meet clients, leads, and contacts.
Your VA can clean, sort, and tag everything before the new year begins.

5. Cleaning Your Email Lists

Your VA removes inactive contacts, organizes segments, and prepares your audience for new campaigns in January.

6. Organizing Your Digital Files

A year’s worth of documents pile up fast.
Your VA can organize:

• Folders
• Contracts
• Receipts
• Client files
• Assets

7. Preparing Simple Reports and Dashboards

Your VA can help gather:

• Revenue numbers
• Client summaries
• Social media analytics
• Weekly/monthly performance data

It’s easier to plan the new year when your data is ready.

8. Booking Meetings for January

Your VA schedules calls and planning meetings so your calendar is ready when you return.

9. Managing Travel Schedules

If you travel for Christmas, your VA can help with:

• Itineraries
• Bookings
• Reminders

10. Handling Basic Operations While You Switch Off

Your VA filters messages, flags urgent ones, and manages daily routines.

You get the rare gift of true rest.

How a Virtual Assistant Helps You Switch Off During Christmas?

A VA becomes your support system during the holidays by:

• Keeping your inbox under control
• Handling simple decisions
• Managing client updates
• Scheduling tasks
• Sending reminders
• Keeping your business organized

You no longer need to check your phone every hour.
You can enjoy your time fully, knowing your business is safe.

Creating Your Christmas VA Checklist

To start fast, follow this simple checklist:

1. List all tasks you want off your plate

Choose admin, customer service, and repeatable tasks.

2. Set priorities

What must be done before Christmas?
What can be done during?

3. Set timelines

Give your VA deadlines so they can plan work clearly.

4. Share access and tools

Grant access to:

• Email
• Social media
• CRM
• Calendar
• Files

Use secure sharing.

5. Share SOPs or simple instructions

Short notes or Loom videos help your VA work faster.

A prepared VA becomes productive within days.

How Hire Train VA Provides Ready-to-Go VAs for the Holiday Rush?

At Hire Train VA, we make hiring a VA fast and stress-free—especially during the busy Christmas period.

Here’s how we help:

We Reject 97% of Applicants

You only meet the top 3% of highly skilled VAs.

We Train Our VAs Continuously

Your VA already knows:

• Admin
• Scheduling
• Customer support
• Property management
• Tools and platforms

We Match You With a “Perfect-Fit” VA

Before assigning someone, we learn:

• Your holiday workload
• Business needs
• Tools
• Communication style

Then we match you with a VA who fits your end-of-year tasks perfectly.

If you want a stress-free holiday season, you can book a discovery call with Hire Train VA and get a trained VA ready to support you before Christmas begins.

FAQs

1. Can I hire a VA for a short-term Christmas project?

Yes. Many entrepreneurs hire a VA just for December. But after seeing the benefits, most continue long-term.

2. How many hours per week do I need during the holidays?

Most business owners use 10–20 hours/week in December. You can increase or decrease as needed.

3. What’s the best way to onboard a VA quickly before Christmas?

Share:

• Clear tasks
• Tools
• Work hours
• Priorities
• Process notes

Your VA can start supporting you within 24–48 hours.

Christmas doesn’t have to feel chaotic.

A virtual assistant can handle your admin, customer messages, scheduling, and year-end tasks so you can enjoy the holidays and start the new year strong.

If you want a reliable, trained VA before Christmas, book a discovery call with Hire Train VA today.