Ways to hire
Virtual assistants, Digital Employees, or both on one team.
Some clients hire a vetted virtual assistant, some start with Digital Employees, and some build a hybrid team from day one. We help you choose the setup that fits the work.
One accountable team behind all three.
Human TalentCalls, judgment, relationships
Digital EmployeesThe work that repeats
Hybrid TeamsBoth, on the same job
Your options
Three ways to add capacity. Pick what fits the work.
PEOPLE
Human Talent
Vetted virtual assistants, managed for you.
- Recruited for your role from the top 1-2% of applicants.
- Most clients meet their matched VA within 7-14 days.
- A dedicated account manager runs them with you every week.
DIGITAL
Digital Employees
Built on demand for the work that repeats.
- A real role with KPIs and a weekly report.
- Works inside the tools you already use.
- Anything important waits for your approval.
BOTH
Hybrid Teams
People and Digital Employees on one job.
- People and Digital Employees on the same job.
- People keep the calls, judgment and relationships.
- Digital Employees take the research, drafts and reports.
Which one fits
Start from the work, not the label.
| The work you want covered | Best fit | Example |
|---|---|---|
| Needs calls, judgment or relationships | Human Talent | Calling leads, handling an upset client |
| Follows the same steps every time | Digital Employees | Researching leads, drafting posts, weekly reports |
| Has a repeatable half and a human half | Hybrid Teams | A pipeline researched by one side and called by the other |
| You're not sure yet | Book a call | We map the work with you and say which one fits |
How the three compare, side by side
| What you want to know | Human Talent | Digital Employees | Hybrid Teams |
|---|---|---|---|
| What it is | A vetted person, recruited for your role and managed for you | AI that runs one role's repeatable work inside your tools | People and Digital Employees on the same job |
| Best for | Calls, judgment and relationships | Work that follows the same steps every time | Jobs with a repeatable half and a human half |
| Who manages it | Your dedicated account manager | You choose: HireTrainVA, someone on your team, or your VA | Your account manager manages the people. You choose who looks after each Digital Employee |
| What needs approval | You approve the match, then your VA works to your priorities | It starts supervised, then runs on its own, with approval only on the steps you choose | The steps you choose, often approved by your VA |
| How fast you start | Most clients meet their matched VA within 7-14 days | Built on demand for your business after a 45-minute call | One 45-minute call maps both halves of the job |
| How to add more | Add a VA for the next role | Add a Digital Employee for the next repeatable role | Add people or Digital Employees as the work grows |
How to start
One call is enough to start
- STEP 01
Book a discovery call
Tell us the work you want covered. Forty-five minutes, no pitch deck.
- STEP 02
We tell you what fits
A person, a Digital Employee, or both. If something isn't a fit, we say so.
- STEP 03
Your team goes live, managed for you
Your account manager manages your people, and you choose who looks after each Digital Employee: HireTrainVA, someone on your team, or your VA.
Questions, answered
Choosing how to hire
Q1What's the difference between a virtual assistant and a Digital Employee?
A virtual assistant is a person we recruit, vet and manage for work that needs judgment and relationships. A Digital Employee is AI built for your business for work that follows the same steps every time: it starts supervised and runs on its own once it delivers consistent results.
Q2Which one should I start with?
Start from the work. If it needs calls, judgment or relationships, start with a virtual assistant. If it follows the same steps every time, start with a Digital Employee. If it has both, start with a hybrid team.
Q3Can I change the setup later?
Yes. You can start with people, Digital Employees or both, and add more as the work grows.
Q4Do I need a virtual assistant to hire Digital Employees?
No. You can hire Digital Employees on their own, hire a virtual assistant, or combine both on a hybrid team.
Q5Is a Digital Employee just a chatbot?
No. A chatbot answers questions in a window and waits for you to type. A Digital Employee holds one role, works inside the tools you already use, and reports every week against the KPIs you set.
Q6Will AI replace my virtual assistant?
No, and we don't sell it that way. Digital Employees take the recurring research, drafting, follow-up, scheduling and reporting. Your VA keeps the calls, the relationships and the judgment, and spends more of the day on them.
Q7Which work should go to AI, and which to a person?
Give a Digital Employee work with a clear input, a clear output and a standard you can check every week, such as building lead lists, drafting invoice reminders or writing the weekly report. Keep work that needs a read of the room with a person: live calls, upset clients, objections and exceptions.
Q8Who is accountable for a Digital Employee, and can my VA approve its work?
You choose who looks after each Digital Employee: HireTrainVA, someone on your team, or your VA. If your VA holds the seat it assists, its work goes to your VA's Inbox for Approve, Send back or Take over, within rules you set. We build and set up every Digital Employee, so you always know who to call, and you keep the final say.
Ready to build a team that fits the work?
Book a call. Name the work you want covered and we will tell you honestly whether a person, a Digital Employee, or both is the right fit.
45-minute discovery callFirst hire in 7-14 daysDedicated account managerNo locked-in contracts