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Hire vetted Virtual Assistants, AI Digital Employees, or Hybrid Teams. All managed for you.

Pick the setup that fits the work.

Human Talent: top 1-2% of VAs, working in 7-14 days.

Digital Employees: built for your business, supervised until they deliver consistent results.

Hybrid Teams: VAs and Digital Employees on one job.

Book a free discovery call →Compare the three ways to hire

Trusted by 500+ US Businesses.

Since 2019, HireTrainVA has placed over 1,000 people with more than 500 US businesses.

Virtual assistants, Digital Employees, or both on one team.

Some hire a vetted virtual assistant, some start with Digital Employees, and some build a hybrid team from day one. We help you choose the setup that fits the work.

People

Human Talent

Vetted virtual assistants from the top 1-2% of applicants, matched to your role and working within 7-14 days. A dedicated account manager supports them every week.

20+ roles we place →

People + AI

Hybrid Teams

People and Digital Employees on the same process. Use your own staff, a VA from us, or run several Digital Employees yourself.

How hybrid teams work →

AI

Digital Employees

AI built for your roles, workflows, tools and approval rules.

Meet the Digital Employees →
We recruit for the role around the worldPhilippinesLatin AmericaSouth AfricaEgyptIndiaWhere we recruit →
APPLICATIONVIDEO SCREENINGSKILLS ASSESSMENTINTERVIEWDRAFTBOARDPRE-SCREENEDALWAYS AVAILABLEOF SCREENING WORK~2 HRSOF YOUR TIME

How we vet virtual assistants

You never meet the 98% we turn away.

We recruit for the role from all over the world, mainly the Philippines, Latin America, South Africa, Egypt and India. We screen hundreds of applicants every week so you don't have to, and only the top 1-2% ever reach you.

You never touch the pile
No job posts, no stack of resumes. You meet the few who cleared every gate.
Scored before your first call
Each candidate arrives scored on how they work, where they're strong and how they fit the way you run your business.
Matched fast, built to stick
Everyone on the DraftBoard, our pool of pre-vetted candidates, is already scored against the roles we fill, so matching is quick and replacements are rare.
Where we recruit →

Virtual assistants for the roles you need, matched to your industry.

Executive & Admin 6

Sales & Lead Gen 5

Marketing & Creative 6

Finance & Accounting 6

Don't see your role? Tell us what you're looking for.

Talk to us about your needs →

Matched to your industry, not just general admin. Specialists who already know your tools and your vocabulary: a transaction coordinator who lives in escrow timelines, a HIPAA-aware medical VA, a bookkeeper fluent in QuickBooks.

Real EstateHealthcareLegalInsuranceE-CommerceCoaches & ConsultantsStartupsSmall BusinessFinance & Accounting

Virtual assistants with experience from brands you know.

Big-company experience, without the big-company salary.

  • MaryExecutive assistant

    Previously at

  • MeerAppointment setter

    Previously at

  • AbdelrahmanSales

    Previously at

  • ReginaB2B account manager

    Previously at

  • CynthiaSales

    Previously at

  • AdamCloser

    Previously at

  • JoshuaSales

    Previously at

  • RheaCustomer service team lead

    Previously at

  • HonoridezSales and customer service

    Previously at

  • IbrahimSales rep and closer

    Previously at

  • NourSales

    Previously at

  • CharmingAccount management lead

    Previously at

  • AxlCustomer service

    Previously at

  • JayCold caller

    Previously at

Talk to us about your team →

Company names and logos show where our people gained their experience. They belong to their owners and do not imply endorsement of HireTrainVA.

WORK IN · FINISHED STEPS OUTFOR APPROVALYOUR PROCESS, STEP BY STEPAPPROVERYOU, YOUR TEAM OR A VACALLS · DECISIONSDIGITAL EMPLOYEEDATA ENTRYDIGITAL EMPLOYEEFOLLOW-UPSDIGITAL EMPLOYEEREPORTSDONE

How hybrid teams work

Your people lead. Digital Employees handle the repeat work.

Digital Employees take the data entry, follow-ups, reports and scheduling. Your people, whether that's you, your team or VAs from us, keep the calls, the decisions and the final say. Pair as many people and Digital Employees as the work needs, and get more done without adding headcount.

More done without more hires
Digital Employees take the repeat work, so each person on the team can cover far more ground.
People do the work that needs people
Calls, client relationships and judgment stay with a human. The busywork doesn't.
Nothing goes out without a yes
Steps that need a decision wait for the approver, so you stay in control.
How hybrid teams work →

People and Digital Employees on one job.

People handle the calls, the judgment and the relationships. Digital Employees take the research, drafts, follow-ups and reporting.

Lead Generation VA + Lead Researcher

Lead Researcher builds the list. Your VA calls it.

Executive Assistant + Inbox Zero Assistant

Inbox Zero Assistant drafts the replies. Your VA handles the ones that need a person.

Email Marketing VA + Email Newsletter Editor

The Editor drafts each issue. Your VA shapes the campaign.

Social Media VA + Social Media Manager

Social Media Manager queues the posts. Your VA answers the people who reply.

Appointment Setter + Speed-to-Lead Responder

Speed-to-Lead Responder replies first. Your VA takes the call.

Bookkeeper + Invoice Chaser

Invoice Chaser sends the reminders. Your VA handles the awkward conversations.

Customer Support VA + Knowledge Base Writer

Knowledge Base Writer keeps the FAQs current. Your VA talks to the customers.

Project Manager + Project Coordinator

Project Coordinator chases the updates. Your VA decides what comes first.

Need a different mix? Tell us the job and we'll suggest the split.

How hybrid teams work →

One team, clear owners. People and Digital Employees work as one team, set up around how your business already runs, so nothing falls through the cracks.

EMAILCRMCALENDARINVOICESFORMSYOUR TOOLSDIGITAL EMPLOYEEREADS THE REQUESTDOES THE WORKCHECKS ITS WORKYOUR STEPSAPPROVAL ONLY WHERE YOU SAYRUNS ON ITS OWNYOU TRACK AND TWEAK IT ANYTIMEDONE

How Digital Employees work

The work that repeats, handled for your business.

Each Digital Employee is set up for one role in your business, with your tools and your steps. It starts supervised, and once it delivers consistent results it runs on its own, start to finish, and several can work as a team, each handing its finished work to the next. You can see everything it does and adjust it whenever you need.

Repeat work off everyone's plate
Emails, CRM updates, invoices and follow-ups get handled, so nobody in the business has to do them by hand.
Runs on its own
Once it has proven itself, no one has to watch each step. It reads each request, does the work and checks it before it moves on.
Approval only where you want it
You pick the few steps that need a yes. Everything else goes straight through.
Meet the Digital Employees →

Digital Employees for the work that repeats.

We build each Digital Employee for your business and set it up around how you work. It starts supervised, and once it delivers consistent results, it runs the whole workflow end to end, on its own.

Marketing Director

A marketing department in one seat.

Chief of Staff

Your week, run for you.

Social Media Manager

Five posts a week. One tap from you.

Outbound SDR

Researches every lead, writes the outreach, and sends once you say go.

Lead Researcher

A fresh, qualified list every morning.

Project Coordinator

Projects on track, without a daily nag from you.

Inbox Zero Assistant

Labels, prioritises and drafts replies. Your VA or a teammate approves what goes out.

Speed-to-Lead Responder

Replies within your rules and books the call.

Need a different role? If the work repeats, we can build a Digital Employee for it.

Meet the Digital Employees →

Runs on its own once proven, never a black box. See what each Digital Employee did, adjust its steps or add an approval whenever you want. Work that needs judgment or a relationship stays with a person.

A business owner at a desk with a calendar, booking a discovery call

Your next step

Not sure which fits? We'll match you on one call.

Tell us what you want off your plate on a 45-minute discovery call. We'll recommend a VA who passed every step, Digital Employees for the repeatable work, or both on one Hybrid Team.

Find my best fit →Compare the three ways to hire
Human Talent: first hire in 7-14 daysDigital Employees: built for your businessHybrid Teams: people and Digital Employees on one job

Real owners, in their own words.

Not stock photos or paraphrased quotes, real investors and operators who scaled with our VAs. Tap any card to watch.

★★★★★

"We hired three virtual assistants from Val's company and they've all been amazing. We have four contracts in escrow right now, roughly $80,000 in gross profit."

Colin S.
Colin S.
GGI Home Buyers
★★★★★

"We hired a bunch of cold callers and that made us $110,000: because we got VAs who were trained. You'll never find another company with this kind of service."

Adam W.
Adam W.
BlackJack Real Estate
★★★★★

"Val replaced the VA that didn't work, no questions asked. I'm a big fan of how easy it is to work with them."

Dave P.
Dave P.
From Military to Millionaire
★★★★★

"Super responsive. My cold caller brought me a deal in the first month, and it was an amazing assignment fee."

Ron A.
Ron A.
Present Day Properties
★★★★★

"We have four cold callers… It's been amazing for our team, and we have more time to run our business."

Alexis A.
Alexis A.
Coastal Mountain Home Buyers
★★★★★

"We looked at many VA companies and were blown away by the process and value they provide. We pulled the trigger and couldn't be happier."

Lyle S.
Lyle S.
Sparrow Real Estate Investing
Watch more client stories →
The Process

How it works: one process, three ways to hire.

The same four steps whether you hire people, Digital Employees or both.

The full process, step by step →
1
We start here

One Discovery Call.

A 45-minute call on the work you want off your plate, the hours to cover and the tools you use.

Your Brief
Captured
Work to hand over
Hours to cover
Tools you use
2
We do the work now

We Match and Build.

We recommend people, Digital Employees or both, then recruit, map the work and build it for you.

Your Plan
Built
Human Talent: top 1-2% shortlist
Digital Employees: work mapped step by step
Hybrid Teams: built around your people
3
This changes everything

Your Team Goes Live.

VAs start in 7-14 days with a dedicated account manager. Digital Employees go live with your approval rules in place.

Your Team
Live
Account manager for your people
Weekly results from each Digital Employee
Approvals go to who you choose
4
And it compounds

You Grow the Team, Not the Workload.

Add roles, people or Digital Employees as you grow.

18 Months Later
Growing
3 roles + 1 Digital Employee added
VA promoted to supervisor
Valentina Brega, founder of HireTrainVA

Valentina Brega

Founder, HireTrainVA

From $400 to staffing 7, 8 and even 9-figure companies.

Dear Business Owners,

In 2018, I arrived in America with just $400. I started with a remote job and eventually built HireTrainVA, helping more than 500 businesses find the people they needed to grow.

But after years of helping entrepreneurs hire great talent, AI made me question something fundamental:

What if growing your business no longer means growing your headcount?

Today, we're building AI Digital Employees and combining them with human talent in ways I couldn't have imagined a few years ago.

I've learned a lot about building a business from nothing. But what we're creating now has completely changed how I see the future of work.

And I believe every business owner should be paying attention.

More about Valentina →
FAQ

Human Talent

Q1Where do your virtual assistants come from?
Wherever the best person for the role is. We don't recruit from one country: our pool spans the Philippines, Latin America, South Africa, Egypt and India, and we match on the role, the hours you need covered and how you work.
Q2Who manages my virtual assistants after they're hired?
We do. Your VA arrives ready for the role, and a dedicated account manager manages them from there, so scaling to 5, 10, or 20 VAs never becomes your second job.
Q3How fast can I get matched, and what does it cost?
Most clients meet their matched VA within 7-14 days. Pricing depends on the role and the hours you need covered, and we walk you through it on the discovery call.
Q4What happens if a VA is not the right fit?
Tell your account manager. If the fit is not right, we recruit a replacement for the role.

Digital Employees

Q5What is a Digital Employee?
A Digital Employee is AI that runs one role's repeatable work inside the tools you already use. It starts supervised, and once it delivers consistent results it runs on its own, with approval only on the steps you choose. It is built for your business with one role, for work that follows the same steps every time.
Q6Who sets up and looks after my Digital Employees?
We build it: we map the work step by step before a Digital Employee runs it, and set it up. Who looks after it day to day is your choice: HireTrainVA, someone on your team, or your VA. Whatever needs approval comes back to an Inbox, where that person approves it, sends it back or takes over.
Q7What happens if a Digital Employee gets something wrong?
Nothing important leaves your business without a person's approval, and you choose who: you, someone on your team or your VA. If a piece of work is off, they send it back or take over, and the lesson is saved for next time.
Q8Why trust HireTrainVA to set up Digital Employees?
Because we learned the work with people first. Since 2019 we have placed over 1,000 people with more than 500 US businesses, and we ran remote teams before that. We know the steps behind the work, where the judgment calls sit and where approvals belong, and we build every Digital Employee around them.

Hybrid Teams

Q9What is a Hybrid Team?
A Hybrid Team puts people and AI Digital Employees on the same job. The people can be your own staff, a HireTrainVA virtual assistant trained to work with Digital Employees, or you on your own running several Digital Employees. The people handle the calls, the relationships and the judgment; the Digital Employees do the repeatable work around them, with approval on the steps you choose, often by your VA, so you are not signing off on every task. Your account manager manages any VA from us.
Q10Who manages a Hybrid Team, and how involved do I need to be?
One team runs it. Your account manager manages your people, and you choose who looks after the Digital Employees: HireTrainVA, someone on your team, or your VA. We document the work and build the Digital Employees around it, with your VA if you have one, so you are not running the setup. Your VA can approve the day-to-day work, so only the real decisions reach you.
Q11What's the difference between a virtual assistant and a Digital Employee?
A virtual assistant is a person we recruit, vet and manage for work that needs judgment and relationships. A Digital Employee is AI built for your business for work that follows the same steps every time: it starts supervised and runs on its own once it delivers consistent results. Your account manager manages your people.
Q12Can I start with one VA and add Digital Employees later?
Yes. You can start with people, Digital Employees or both, and add more as the work grows.

Ready to build a team that actually executes?

Book a 45-minute discovery call. We'll map the roles you need and have a specialist working with you inside two weeks.

Book a discovery call →Explore all roles →
Still weighing it up?

Why Choose HireTrainVA?
Ask AI.

Do not take our word for it. Ask ChatGPT, Claude, Gemini, or Grok why HireTrainVA is the right partner for virtual assistants, Digital Employees and Hybrid Teams. One click opens the question in your favorite AI tool.

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