How it works

From first call to a managed team.

HireTrainVA works in four steps: a free 45-minute discovery call, recruiting and matching from a pre-screened global pool, a go-live within 7 to 14 days under a dedicated account manager, and a team that grows with you. We stay responsible for the work after it starts.

Book a call →What a placement includes →

The process4 steps

From doing everything yourself to running a managed team.

One discovery callFree · 45 minutes

Recruit, screen, matchTop 1-2% qualify

Your team goes live7-14 days

Grow the teamPeople or Digital Employees

The process

Four steps, start to finish.

STEP 01
One discovery call
Forty-five minutes on the roles you need, the hours to cover and the tools you run. Free, and you leave with a role plan.
STEP 02
We recruit, screen and match
We recruit for the role across five regions and turn away 98% of applicants. Every candidate is scored on seven measured dimensions before you meet them.
STEP 03
Your team goes live, managed
Your specialist starts inside two weeks, and any Digital Employees go live alongside them. A dedicated account manager manages your VA from day one.
STEP 04
You grow the team
Add roles as you scale, people or Digital Employees, or put both on one job as a Hybrid Team. SOPs get documented, strong VAs step up into supervisor seats, and the replacement guarantee keeps every seat covered.

In short

Who is responsible once my VA starts?

We are. Your VA arrives ready for the role, and your dedicated account manager manages them from there. You approve the match; we stay accountable for the work.

That is the management layer, and it is the part most placements skip. It is also why a team of 5, 10 or 20 VAs does not become your second job.

The management layer

You don't get a VA. You get a team.

A dedicated account manager
Documented SOPs for every seat
Supervisor seats for strong VAs as the team grows

Inside the operation

One floor. One team.

Your specialists work side by side in a live virtual office: daily standups, client huddles and manager check-ins, with a dedicated account manager walking the floor. Drop in any time and watch the work happen.

Virtual floor

Daily standupsClient huddlesManager check-ins

Executive AssistantOn shift

Appointment SetterOn a call

BookkeeperOn shift

Account managerWalking the floor

Customer SupportOn shift

Lead GenerationIn a huddle

Social MediaOn shift

Admin AssistantOn shift

Guarantees

What you can count on.

GUARANTEE

2-week replacement

If the match isn't right, we replace the VA and handle the transition.

TERMS

No locked-in contracts

You stay because the work is getting done, not because of the paperwork.

FIRST STEP

A free 45-minute call

No cost to find out what a managed team would look like for you.

Client results

Owners on the process

★★★★★

“Val replaced the VA that didn't work, no questions asked! I'm a big fan of how easy it is to work with them.”

Dave P.

From Military to Millionaire

★★★★★

“My experience with HireTrainVA was amazing. They were super responsive. My cold caller brought me a deal in the first month and it was an amazing assignment fee.”

Ron A.

Present Day Properties

Questions, answered

The process, answered

How long does it take to get a virtual assistant?

Most clients meet their matched VA within 7 to 14 days of the discovery call.

What happens on the discovery call?

Forty-five minutes on what is eating your week: the roles you need, the hours to cover and the tools you run. You leave with a role plan, not a pitch.

Who manages my VA day to day?

We do. A dedicated account manager manages your VAs from day one. You get output, not another direct report.

Is there a long-term contract?

No. There are no locked-in contracts.

What if my VA isn't the right fit?

The 2-week replacement guarantee covers every placement, and we handle the transition so the seat stays covered.

Can I add Digital Employees later?

Yes. Digital Employees go live alongside your people, built on demand for your business, and you choose who looks after each one: HireTrainVA, someone on your team, or your VA.

Does the process change for a Digital Employee?

A little. The call is the same 45 minutes. Instead of recruiting, we build the Digital Employee for your business: onboarding covers your offer, your voice, your customers and what good looks like, and you connect the tools you already use. It starts supervised, and once it delivers consistent results it runs on its own, with approval only on the steps you choose. You choose who looks after it: HireTrainVA, someone on your team, or your VA.

Start with one call.

Book a free 45-minute discovery call. We will map the roles you need and have a specialist working with you inside two weeks.