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Hire an Executive Virtual Assistant for Your Business

Your calendar defended, your inbox at zero, your meetings prepped before you ask. A skilled executive assistant from the top 1-2% of applicants, matched on our work-style assessment and supported by a dedicated account manager. Hire one on their own, or alongside Digital Employees.

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Executive assistant

What does a virtual executive assistant do?

A virtual executive assistant owns the operating layer of your day: inbox triage and drafted replies, calendar defense, meeting agendas and follow-ups, travel, and the decisions-about-small-decisions that fragment a founder's week. Ours use ChatGPT, Claude and scheduling automation daily, so one EA covers more of the operating layer and more of your week goes back to the work only you can do.

An administrative assistant processes the queue. An executive assistant works ahead of it.

What your executive assistant handles

  • Inbox triage with drafted replies waiting for your one-tap approval
  • Calendar defense: buffers, priorities, and polite "no" on your behalf
  • Meeting prep: agendas, briefs, and follow-up actions captured & chased
  • Travel booking and itineraries with backup options ready
  • Board decks, reports and documents formatted and versioned
  • CRM and pipeline hygiene so nothing you touched goes stale
  • Gatekeeping vendors, recruiters and cold outreach
  • Personal admin overflow, the errands that leak into work hours

Why an EA with the right tools covers more ground

01 / COMMUNICATION

Drafts at machine speed

ChatGPT and Claude turn an overnight backlog into one short approval pass, your voice, your judgment, their speed.

02 / SCHEDULING

Zero-conflict calendars

Motion, Calendly and Google Calendar automation kill the back-and-forth; your EA manages exceptions, not logistics.

03 / WORKFLOWS

Automated hand-offs

Zapier and Make connect your inbox, CRM and task board so recurring work routes itself: supervised by a human who owns the outcome.

Everything above is your EA using AI tools. A Digital Employee is different: it holds one repeatable job itself, starts supervised, and waits for your approval on the steps you pick. Executive assistants pair well with an Inbox Zero Assistant, which labels, prioritises and drafts replies, and a Calendar Concierge, which offers slots and reschedules. Your EA keeps the replies that need a person and the judgment calls made in your name. See how hybrid teams work, or browse the full list of Digital Employees.

Placed and managed.

The reason EAs from generic staffing sites disappoint isn't talent, it's that nobody manages them. We productize that layer.

  • Matched on 7 work-personality dimensions in our work-style assessment, including how you delegate
  • Dedicated account manager runs onboarding and escalation
  • 2-week replacement guarantee, and we handle the transition
Admin AssistantPersonal AssistantProject ManagementFor EntrepreneursFor Startups

Hiring an executive assistant

Q1How is a virtual EA different from an admin assistant?
An EA works your agenda: inbox, calendar, meetings, judgment calls made in your name. An admin assistant works the business's agenda: data, documents, recurring processes. Founders usually start with one EA, then add admin support once the EA is saturated with high-leverage work.
Q2How long until they actually know how I work?
Expect real fluency in 2-3 weeks. Matching on work style means the fit is there from day one; your account manager runs a structured onboarding covering your tools, voice, and no-fly zones, and reviews the first weeks' output with your EA.
Q3Can they handle confidential information?
Yes. Every specialist signs an NDA before starting, and we set up access through your own systems (delegated inboxes, password managers, role-based permissions) so you keep control: standard practice for the executive assistants we place.

Get your week back - for real this time.

Book a free 45-minute discovery call. We'll map what an EA should take off your plate first and match you within 7-14 days.

Book a free discovery call →Explore all roles →
45-minute discovery callNo contractsReplacement guaranteeMatched in 7-14 days